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The best online event platform Review and comparison of the most effective software

Mar 11, 2023

There's been some time when you've come up with the most innovative ideas to host your online conference And you've been in touch with potential attendees regarding being part of this event. Your guests have shown enthusiasm and so do your participants!

What's the most impressive aspect of the online event platform? What are the best features you can utilize to hold your event online?

A difficult decision? Truth be told: whatever the options available It can be difficult to choose the right tool to satisfy each requirement while ensuring the best possible (and error-free) occasion. occasion.

There are websites with helpful personnel who can assist you to design your perfect virtual event, such as, a conference that spans many days, a live training session, or even a webinar. There's only one thing to look for that hidden gem.

This article will help in this regard as I go through the best six platforms available to host virtual event. The list of pros and cons was compiled after testing a handful of these applications and reading the comments by independent reviewers of the platforms.

Now, let's get deeper into:

In this article

What do you need to be looking for when using the virtual conference platform

Before we dive into the top online platforms for hosting online events, we'll examine what constitutes a great platform for online events with a look at the most important features.

Make sure you save this website in your list of bookmarks to have access to this list of functions in order to choose your preferred virtual software for your event.

Many useful and straightforward Integrations

Integrations with CRMs and your email application, for example they are crucial for sending invitations to events that are personalized, and in converting guests to customers who are loyal.

Intelligent UX

The user interface is intuitive and allows you browse the application to discover the functions and reap the most benefits of it. It also means you are able to download the application and run it on your own - with no assistance from any outside source.

Stream quality

The quality of your event's audio and visual quality can directly affect the experience of your guests and make it more likely that guests will stay all the time. Be sure that the program you choose includes HD quality streaming and has no issues with quality and lets you download your content at a premium quality.

     An extremely powerful system for analysis    

     tools to engage with viewers in a dynamic method    

The ability to host games, polls and as along with questions is a must to keep your guests engaged and enhance the experience of visitors. Your website should be able to offer these features in tandem with creating break-out areas to facilitate attendees to network with one another.

     Proactive customer care    

Additionally, ensure that the support staff of your software is quick and prompt in responding to any questions you need to ask. One method to assess the support quality provided by the staff is to ask questions about the software prior to buying it, and during the trial phase. Their responses to the questions you ask to them can tell you about the manner in which they deal with potential customers and clients.

6 best virtual platform for the organization of events (based on detailed reviews and reviews from users)

To give a brief overview of the best sites for conferences:

Each tool was discussed with respect to the principal functions, and who the tool is best for as well as the areas in which the tool has been efficient and its drawbacks relative to what others have discussed in other forums like G2 as well as Gartner.

Let's go.

1. Events

Events is an easy to use event platform accessible via the internet. It can be ideal for event planners of all levels of experience organizing a virtual events.

The guest speakers along with your guests don't require any additional software in order to set up your event or even organize an event using .

Pros

  • Events can assist you in your process of creating and advertising your event. It can be integrated to your CRM as well as software for marketing via email. It can create personalized registration forms and email templates for invitations to events , which automate event confirmation and reminder emails in addition to enlisting guests following the event.
  • Offers advanced analytics that aid in improving your campaign's marketing. After the event is over, it provides you with a comprehensive analysis of the event and its attendees, which will reveal the number of people who took part in the event, for how long they stayed and how long they were engaged during the day.
  • It allows you to create an experience that is unique to you. Use the drag-and drop function to create the full screen lower thirds of images for speakers during the intro as and custom branding.
  • The program provides you with video editing tools and host tools to edit events-related video. It allows you to cut, trim, or alter chapters, modify the event video before uploading it to different platforms to promote your event.

     Cons    

  • The software isn't designed specifically for meetings in internal settings such as Zoom or any other program that facilitates meetings. Events is better suited for webcasts, virtual venues, town halls, etc.
  • Events is currently a new virtual event platform consequently, it's not able to claim the same recognition and brand of the larger organizations in the industry have.

2. Zoom

Most well-known for its one-on-one session, Zoom lets you host events online too. Zoom is the perfect solution for individuals who design and manage small enterprises looking to make money through web-based events.

ProsPros

  • There are many ways to get attendees involved and let the attendees engage with sponsors and participants.
  • Preparing and making the webinar using Zoom is very easy especially for those who are already familiar with the software.

     Cons    

  • Average video quality. If HD resolution footage (1080p) is standard, Zoom offers 720p for the presence more than two participants at the same conference. It is necessary to be charged more to host online events using HD video.
  • Experience of attending an event online held by Zoom doesn't provide an effortless experience. It is recommended for attendees who are unfamiliar with the app to arrive five minutes before the scheduled start time for the event to install and configure the application. Event organizers can see the app to be a poor user experience.
  • Zoom is costly for hosting large gatherings that have a quantity of guests that makes it unsuitable for scalability of the events using this method.
  • Lack of control options for hosts. Zoom doesn't provide an option for hosts to manage chats on the move that is something you must be aware of when hosting events for the public.

Pricing

Prices for Zoom is determined by the number of attendees at your party. For a rough estimation, the price for 100 guests will be $990 per year.

     Find out more about Zoom    

3. Hopin

Hopin lets event marketers throughout the globe host as many guests as they'd wish. Like Zoom its pricing is based on the amount of guests. This can result in it being expensive to move into the next level using this kind of technology. One area in which it is able to surpass Zoom is through the use of tools to allow moderators to post comments.

Pros

  • Hopin provides an event designing and branding studio in which you are able to design your own web page for registration and also the virtual venue to host your event.
  • Options for moderation and makes it easier for many speakers to work together.
  • Includes a mobile app to enable guests to use speakers as well as guests to connect and participate using their mobile phones.

     Cons    

  • The event analytics don't get into the details.
  • There aren't tools to let users reuse and recycle items which are generated from online occasions.
  • Some users have complained about video and audio performance problems at the events hosted by Hopin. One user mentions, "I don't like problems with the quality of performances when I use audio or video. People who don't possess an Internet connection which is stable experience issues with lag. This isn't the case in the case of diverse software."

Pricing

There is a free option that lets administrators create events lasting two hours, with up to 100 participants. Pricing plans are locked.

4. GoTo Webinar

GoTo Webinar is an ideal choice for both entrepreneurs and smaller companies that hold smaller-scale events which can hold more than 3,000 people that is lower than the services that Hopin or Zoom can offer.

It's also a good option to creators and solo-business proprietors who conduct paid training seminars because GoTo Webinar directly connects with Stripe and permits you to receive the payment.

Pros

  • GoTo Webinar offers audience engagement tools , including polls and questions. Hosts can also draw drawings on the screen.
  • Multi-presenter webinars provides at minimum six presenters the possibility of talking.

Cons

  • The interface for users is outdated, and some customers have expressed concern that they will need a few minutes to master GoToWebinar.
  • There are complaints about problems regarding performance even though there are over 1,000 participants. Some reviews talk about audio quality issues as well.
  • Certain options, such as the option to share files can be inefficient. Certain functions are hard to find or difficult to navigate.

Pricing

The trial lasts seven days. It is also free for 7 days. The remainder of the trial costs are paid, with prices starting at $49 per host for the month (for hosting as many as 250 guests).

5. Cvent

Cvent is perfect for marketing companies that host event on site, such as trade exhibitions because of the registration facility.

As opposed to other websites for online conference, it's not the top choice for those who host virtual conferences.

Pros Pros

  • Cvent offers onsite check-in, and badge printing software, which prints photos of guests upon their arrival. There have been some clients who've posted complaints through review sites operated by third parties regarding Cvent printing pictures that were not correct.
  • Integrates multiple interfaces into your technology stacks to simplify the process.
  • The software comes with typical tools for engaging with viewers and provides AI-powered network recommendations as well as gaming.

     Cons    

  • The interface that users use is old.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • A few options for personalizing brand, gain access to analytics and access live chat

Pricing

The price is determined by the needs of your company, so it's essential to request for a quote for the idea of how much Cvent costs.

6. On24

On24 is a web-based event platform created for marketers who want to hold webinars and multi-session events.

Pros

  • Customer support is always proactive.
  • This tool assists in the automatization of several activities. The tool also provides integrations to help you align your marketing and sales teams.

     Cons    

  • There are several options for designs to be used but they limit your choices for customizing your registration for online events and Login pages.
  • Poor user interface which has editors as editors for the code. This creates a steep learning curve.
  • It's impossible to make an online event. That means that you'll need to sacrifice audience participation for the sake of ensuring that your event runs smoothly in the way you host currently. Reviewer says, "I would love to use storyboarding when planning my webinar. It would allow me to decide who's watching the video as well as how the face appears on the tiles of media, add lower thirds to their video, place people in the live stream and then remove them from the screen, and so on." 9-3 is the format for 3.

Pricing

The website of On24 isn't able to provide pricing. People who are interested should inquire for a quotation.

FAQs

If you're answering questions, do not respond to the first question. Instead offer a link to the relevant page on your website (as as is appropriate) to increase the number of clicks.

What should I choose as the most reliable virtual event platform?

Consider your company's needs, such as the budget you have set, the size of the event you'd like stage, as well as how many virtual events you want to stage. Choose a platform for virtual events that not only fits your budget, but is simple to utilize and has comprehensive analytics, participant tools quality streaming, as well as many alternatives for connectivity.

What can I do to create an experience with virtual reality that is more immersive?

What are the most well-known websites for events online at today's time?

Event, Hopin, Zoom Event, Hopin, Zoom GoToWebinar are among the most popular places for gatherings that you could explore. Each has its pros and cons. Make your decision based on the amount of money you've set and your specifics of your event.

What event virtualization software is best for your business?

The ideal virtual events platform you can choose from is the one that meets the needs of your organization the most. It's suitable to:

  • How many attendees can expect
  • Utilize the cases (how do you intend to use virtual events for your marketing and sales and whether you are offering workshop services for a fee)
  • What is the time you will need to master the equipment that is brand new to you?
  • What is the amount you'd like to expand (you don't want this platform to be a part of your budget as you expand)

We've provided a list of software that provide low-quality streaming and outdated UX. Some programs go through an extensive process of learning as well as their costs may be expensive for hosting huge numbers of viewers.

It is here that Events truly excels. It provides a variety of options, top-quality streaming and an easy user interface. It also plays a helpful role in recycling the content of the events you hold and helps you to get maximum return from your expenditure.

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